Organizing an event can be extremely rewarding. Whether the event is small and intimate, or large and filled with festivities, picking out the decorations, the colors in which to purchase decor and delegating the order of festivities so that they all fit together in an extremely fun and joyous occasion for others to enjoy can be very fulfilling!
Melanie Haselmayr, author of a Forbes article, shares some of her favorites tools to plan events that are fun for everyone. First is Pinterest. Pinterest is a great way to gather creative inspiration. There are thousands of images to spark ideas for your event. There are many images of event décor, design and themes.
Evernote makes taking notes and planning more organized. You can compile images, text and even web pages in Evernote. Each can be categorized and tagged as well.
Slack is an easy and effective method of communication. It is essentially an email in text form, allowing communication among anyone else part of your planning team including outside vendors.
If you want to share photos among a large number of people, tell them to download Capsule and upload their photos there. Capsule allows sharing of photos for everyone!
If everyone needs to coordinate a meeting, Doodle provides a way for many people to plug in times that work and don’t work and then spits out potential times that work for everyone.
Planning Pod is designed for event planners and offers over two dozen event-management tools. It is intended to compile all planning details in one space. Blossom is a project-management tool designed to share parts of your planning with certain people. It was originally designed to keep track of product development at tech companies but serves well for managing events too. You can create “cards” for each event task and move them to a different stage once the task is completed. You can even add a “client approval” step.
Bizzabo is a way to add tickets and invitations to a website. It also keeps track of what people are saying on social media about your event. On the day of the event, the app allows for pushing notifications to attendees about any delays or changes to the program.