Let’s continue with our tips from last post about how to conserve your energy while running a long event.
Technology is your friend. If there is a way to notify your personnel when a VIP or speaker enters the room so they can ensure, first hand, the guest is having a good time, that could be very beneficial. Is there a way to send notifications when the next session of an event is about to start? If the venue is large, is there an interactive map that can plan the most efficient route?
On event days, if there is an opportunity to sit- take it! These opportunities are usually few and far between so don’t feel guilty about taking it. Give your staff time to rest also. Make sure there is a private area for them to switch off, even if only for a brief time period to freshen up or grab something to eat. If you are taking a break yourself, make sure someone can take over in your absence.
Don’t forget to eat. Water is your best friend and essential fuel, always, and especially on event days.
Think about any information you might need during the event. Make sure you’ll have access to these documents or schedules or phone numbers on the day of the event.
On the day of the event, there might be extra tasks that could easily get accomplished with a volunteer or two. Ask a friend or family member to come help out just in case. This is also like backup in case someone cannot make it on the day of the event.
It can help to break down the event into smaller events and delegate these to your support staff. It takes the whole burden off you or off one person.
Just in case there is a desired change on the day of the event, make sure you have commands for your staff so they are ready to execute.
After the event, if it is a multi day event, make sure to rest up each night so you’re not hating yourself in the morning. If it’s the actual end of the event, give yourself a pat on the back! Reward yourself for the hard work and successful event!